Attestation and authorisation of travel expenses claims

Attestation of travel expenses claims

Travel expenses claims must be attested by a locally designated attestant within the Unit.

Claims that are submitted electronically are attested in the self-service portal, see guidelines (dfo.no) (Norwegian).

Attestants confirm that:

• the trip was undertaken
• the required documentation is attached to the claim form
• the allowance scales applied have been legally authorised
• the correct allowance scales have been applied
• cost assignments are correct
• all adding-up is correct
• use of own car has been approved
• the cheapest form of travel has been used

To avoid the return of incomplete vouchers, make sure that:

• aeroplane tickets are enclosed
• receipts are enclosed
• the correct rates for hosting/representation have been applied
• the regulations for travel advance have been followed

Attestants at UiO will often have to assist with the cost assignment process, particularly with identifying the correct expenditure type.

Authorisation of travel expenses claims

Travel expenses claims must be authorised by the unit¡¯s designated budget allocation officer (BDM).

• Claims that are submitted electronically are authorised in the self-service portal, see guidelines (dfo.no) (Norwegian).
• Claims that are submitted with a paper form are authorised with an original signature by a manager who has budget allocation authority..

The officer affirms that:

• the payment has been duly authorised
• there is budgetary cover for the payment
• the payment is financially justifiable

The person who authorises the payment must also check that the form has been correctly countersigned in accordance with the requirements listed for attestation.

Payment

• When submitted electronically in the self-service portal: Reimbursement claims that are authorised in the self-service portal by the payment schedule deadline will be paid at the next run for travel expenses claims.
• When submitted on paper form: Complete reimbursement claims on paper that are received by the Payroll Office by the payment schedule deadline will be paid at the next run for travel expenses claims.