Travel expenses and reimbursements
All travel expenses and reimbursements must be handed over to Anita Smeby. Read more about this topic here. For people who don't have access to the HR-portal (guests) you will find the paper version of these forms in the reception.
Order catering for meetings and events
For food orders, you have to fill out the form you find on this webside - Ordering food and beverages. The form has to be sent at least 5 work days before. For bigger events, it is wise to check with us when you have to order.
UiO uses 4 different catering companies when ordering for meetings like coffee/tea/fruit/baguettes/cakes etc. The form guides you through the ordering process with what you can order for different types of meetings/events to keep you within the state's rates for serving. The form will also make sure you include the number of people, place of delivery and time, as well as name and cellphone number of the contact person available at delivery, as well as what project number the order will be charged on.
We can also be helpful with ordering food for larger events/conferences, but then it is important to contact us early. For lunch eaten in one of SiO's cafeterias, we are obligated to order food from them. SiO does not deliver during the weekends, so one of the four catering companies will have to be used instead.
If you have any questions, please contact us through email to: ekspedisjonen@math.uio.no
Booking of Abels utsikt on the 12th floor
To book this room, fill out and send in the form found here under "Send inn s?knad": http://www.uio.no/om/regelverk/eiendom/leie-lokaler/niels-henrik-abels-hus/
Hotel reservations for guests
We can book hotel room for your guests. Send an email to ekspedisjonen@math.uio.no with name of the guest(s), date of arrival and departure, who is paying for the room (project number or the guest himself). If your guest has additional requests like location or type of room, let us know.
UiO has an agreement with the following hotels:
- Thon Hotels
- Scandic Hotels
- Nordic Choice Hotels
- Rezidor Hotels Norway (Radisson Blue, Park inn by Radisson)
Researcher housing for guests
Booking of researcher bedsits/apartments/student housing for international researchers who are visiting are done by Helle Munthe-Kaas. To apply for researcher housing, the guest must fill out the application form and send it to Helle (hvmunthe@math.uio.no) or to ekspedisjonen@math.uio.no. We recommend that you start early when you apply for housing. If the guest is staying for more than 2 months, the application should be sent in at least 3 months before planned arrival.
Short term 1-8 weeks: UiO have 12 researcher bedsits that visiting researchers can rent on a weekly basis (contract are from Friday to Friday). NOTE: The rental of bedsits will be discontinued by December 2019.
Long term 2-12 months: UiO have 43 researcher apartments in 5 houses in walking distance or close to public transport to Blindern. The apartments cannot be rented for more than one year.
Student housing: UiO have 85 student housing units for singles in SiOs student houses/villages, mainly at Kringsj? and Sogn. Young researchers (>40) can rent these rooms on a monthly basis for 2-12 months.
OBS! SiO sends the bill directly to the guest by email. If the Department are paying the rent, the guest must change the invoice address in "My Page" at SiO. Contact Solveig for more information.
Order office furniture
If you need a new office chair or other furnitures for your office the people in the reception will help you order this.
Other issues we can help you with:
Keys to offices
Guest cards
Welcoming new employees
DHL shipments