Checklist for new employees
Here is a checklist for you with things to do before arrival and in the first weeks of employment.
General information
The following section can be read prior to arrival.
The administration and reception desk ("Ekspedisjonen")
You are very welcome to visit the reception desk ("Ekspedisjonen") or someone else in the Administration if you have questions concerning any topics listed on this webpage.
- Reception desk opening hours and contact information
- People in the administration
- Map and opening hours for the Department of Chemistry
Wednesday Waffles
Come an meet colleagues for Waffle Wednesday at 12:00 in the Canteen of the Chemistry building. One of the research sections will make waffles for the social gathering. Coffee is served as well. Bring your own cup. Waffle Wednesday are held during the semester and invitations are sent out by email.
Access card, office key
Upon arrival: The "Ekspedisjonen" can advise you on where to pick up your office keys and ID & Access card. You can usually pick up your card at the SiO Centre (sio.no) one day after your contract starts (bring a passport or other form of identification.) The office key can be obtained at the central storage and requires a cash deposit of NOK 300,-.
Upon departure: Remember to return the office key when your contract or stay has ended. Access cards with name/photo do not have to be returned. If you have a guest access card, please return it to the Ekspedisjonen on your last day.
Employment benefits
- UiO's webpage for employment conditions (Employee benefits, Trade unions, Working hours and absence etc.)
- Employee benefits (Exercise during work hours, Kindergarten etc.)
- Holidays: All employees have the right and obligation to take holidays. You earn holiday pay entitlement the year prior to taking holiday, i.e. in the earning year. The calendar year you actually take holiday is called holiday year. If you have not worked in the earning year, you are nevertheless entitled to take holidays, however without holiday pay. Familiarize yourself with the holiday regulations and the holiday checklist.
Central storage and equipment
Check your paper mail in the mail room by the Central storage. Your mail will arrive in the shelf labeled with the name of your research section (some long term employees have their own shelf labeled with their name).
Pick up office equipment, like pencils, folders, Post-it notes, basic laboratory equipment and standard solvents etc. at the Central storage. Quantity and price have to be filled into an excel sheet. Ask your project manager for the file name and password.
- All procurement, with the exception of books and travel, must be undertaken by your purchasing officer through the UiO procurement system.
- For purchasing laboratory equipment, chemicals, etc., fill in this excel sheet and send it to bestilling@kjemi.uio.no. Purchases have to be approved by your project manager, thus, take your project manager in CC.
- If you need new computer equipment or similar, contact your project manager first.
Publishing scientific papers
It is important to state your affiliation correctly in all of your publications. This means including the information: Department of Chemistry, University of Oslo (the phrase 'University of Oslo' must appear on the publication). If possible, we recommend also stating the name of your section. If you want the Department of Chemistry to get credit for your publication, the affiliation must be given as a regular affiliation, not only "Current address..." or similar. Your research articles must be openly available (see the link below).
- Accessibility of work results (Open Access)
- Self-archiving in the DUO Research Archive
- UiO’s affiliation instructions and guidelines for different groups
News and events
Stay up-to-date by frequently checking the Departments News and events pages.
User account
For new employees
Your web account and email [name@kjemi.uio.no] at the University of Oslo will be activated upon your arrival. You will receive a text message to your mobile phone with the account information and a temporary password on your first or second day. If there are any issues regarding your user account, please go to the Department's IT services (located on the ground floor, room VU11) in person and bring your ID. (If you are working from abroad, contact the IT office to arrange another way to activate your account.)
You can read your email in several ways, e.g. by using Microsoft outlook or by using this website: mail.uio.no. It is recommended to install Outlook on your desktop/laptop. More about the IT services.
For Guest researchers
If you need an user account for your stay, please come with your host to the Department's IT services (located by “Ekspedisjonen” on the ground floor, room VU11) in person and bring your ID. They will set-up a guest account for you. You will need to respond to an email to your private email account to activate the new user account.
Internet access
The wireless network at UiO is called Eduroam (more information). The network requires you to log in with either:
- username (include @uio.no after your username) and password from UiO
- username and password from another institution affiliated with Eduroam
- username and password you get as a guest or conference participant
Video meetings and remote lecturing
Zoom is UiO's preferred service for video meetings and remote lecturing.
HSE: Health, Safety and the Environment (Norwegian: HMS)
Make sure that you have read the General HSE information for the Chemistry building (containing important information on asbestos in the walls and heavy metals in some old laboratory faucets). Familiarize yourself with the HSE work regulations for the Department of Chemistry (HSE websites).
All students, guest researchers and employees must fulfill mandatory HSE training based on their planned activities. Mandatory HSE training at the Department of Chemistry
The Department of Chemistry has an AED (Defibrillator) located across the Reception (in case of cardiac arrest).
A place to stay
International staff and guests can apply for student or researcher housing through the University. The minimum rent period is two months and the maximum is 12 months. Please read the Information for students and guest researchers. There is usually a long waiting list. Also check the private accommodation bulletin board. To look for apartments at the private marked, the most used website is finn.no. A standard Tenancy agreement (an agreement that regulates the tenant's and the landlord's rights and obligations in the tenancy) in English can be found here: forbrukerradet.no.
- UiO accommodation for international researchers and staff
- UiO student housing
- Bulletin board for private housing
- Private marked: finn.no (external website)
- Standard tenancy agreement (external website)
Welfare loan: When you sign a contract for renting an apartment, you often have to pay a deposit. If you do not have the financial means to cover this deposit, you may apply for a welfare loan from UiO.
General information continued
The following section requires that you have activated your UiO user account.
Personal profile page
A personal profile page will be established. You should maintain your personal profile page yourself: This is done by clicking 'Manage document' at the bottom of your page and signing in using your UiO credentials.
If you have any problems with access to your profile, please contact communications advisor, Cathrine Str?m, and address your problems.
E-mail lists (requires an active UiO user account)
The Department of Chemistry has several useful email lists. You will be added to our main lists, but to speed up the process, you can also yourself subscribe to them. As a main rule it will be your @kjemi.uio.no-address that has been or will be added to the list. This has the advantage that you can manage all subscriptions yourself.
Log on to sympa.uio.no to find the e-mail lists mentioned below and to subscribe.
PhD research fellows
- phd@kjemi.uio.no (PhD research fellows)
Non-permanent scientific staff, including PhD research fellows
- postdoctor@kjemi.uio.no (all non-permanent scientific staff, including PhD research fellows)
Permanent (long-term) scientific staff
- vitenskap@kjemi.uio.no
Administrative staff and technicians
- teknisk-adm@kjemi.uio.no
Regarding the lists alle@kjemi.uio.no, ansatte@kjemi.uio.no and ansatte@mn.uio.no
There are two lists that the Department and the Faculty uses for sending important information relevant to all. These are ansatte@ibv.uio.no and ansatte@mn.uio.no, respectively. You do not subscribe to these lists directly, but you will receive e-mails sent to these lists if you subscribe to one or more of these lists:
- phd@kjemi.uio.no
- phd-og-postdoctor@kjemi.uio.no
- vitenskap@kjemi.uio.no
-
teknisk-adm@kjemi.uio.no
Other e-mail lists
You might find other lists of interest under "Section specific information" further down the page.
The self-service portal (DF?)
Here, you can, among other things, register working hours and absence, submit travel and subsistence claim forms or apply for reimbursement of expenses.
Pay day is on the 12th of every month. You will find the details of your salary for each month in the self-service portal.
All leave (sick leave, holidays) and travel expense refunds should be registered in the self-service portal. You must also register contact information of your next-of-kin/emergency contact. To unlock the opportunity to register absence due to sick child, you must register the child's name and date of birth in your user profile.
Technical and administrative staff must register their working hours on a daily basis in the portal.
Registering scientific activity
Cristin is the national system used by UiO for registering academic activities and results. You must register all of your journal publications, books, book chapters, talks, posters, media contributions, etc., as the information entered into this system is used to generate reports on scientific activity, including information on collaboration (internally, nationally and internationally). If you have any difficulties using Cristin, you can contact the Cristin superuser at the Department of Chemistry.
If If you publish in a lesser-known peer-reviewed journal, please ensure that the journal is recognized at level 1 or 2, using the Database for Statistics and higher Education. Inform the Cristin superuser at the Department of Chemistry if the journal is not recognized.
- Cristin log in
- Cristin superuser contact information
- Database for Statistics and higher Education (list of level 1 and 2 journals)
Access to 7400+ newspapers and magazines
UiOs students and staff have access to PressReader. The service allows you to read more than 7400 newspapers and magazines from around the world.
Travelling, use of own car, car rental
UiO is committed to acting as environmentally-friendly and cost-effective as possible. Therefore, always start your travel planning by checking our green travel tips! All work related travel must be booked through a specific travel agency.
Insurance/Credit card: We recommend that you get a UiO credit card (Eurocard), which offers a travel insurance for up to 90 days when paying the trip with the card. This card also allows for postponed payments without interest rates to be paid. In order to make use of postponed payment you must contact Eurocard in advance to require this.
Use of your own car for work related travel must be approved in advance by person with budget allocation authority (BDM): Head of office: l.a.h.valbo@kjemi.uio.no
You can park at the University of Oslo, but you need to register in advance.
Information for new PhD candidates
PhD candidates
The Faculty of Mathmatics and Natural Scicens has a webpage for what to do when starting up, during and after your PhD.
Information for those who are new Norway
New in Norway
Support
The International Staff Mobility Office (ISMO) at the University of Oslo supports international staff, PhD candidates, guest researchers and their families in all practical relocation issues. Check out their useful support web site with information on taxes, bank accounts etc.
- UiO's International Staff Mobility Office (ISMO)
- New in Norway: Practical information from public offices
Norwegian language course
The courses offered by UiO are designed for international staff and guest researchers who would like to learn Norwegian, but do not necessarily need it for their work. Ask your project manager if the registration fee could be covered by the project.
Welcome breakfast for international researchers
The University regularly hosts welcome breakfasts for new international researchers. If no upcoming breakfasts are planned, please check back later.
End of stay
Before you leave UiO there are a few things you need to remember:
- For international guests and employees: ISMO - End of stay
- For all employees: HR will send you the Final settlement form. Deliver the filled form to the office manager (KI: Line Altern Halvorsen Valb?; SMN: Kristin Hubred Nyg?rd; Hylleraas: Jan Ingar Johnsen) during your last week of employment.
- For all guests and employees: Follow the Off-boarding checklist and deliver the form to your office manager (see above).
Rules for ICT equipment when leaving UiO
ICT equipment purchased via the University of Oslo (UiO) belongs to UiO when you resign your position. At the end of the employment/resignation, you must hand in all ICT equipment to the Department of Chemistry's IT-section.
Computers:
Computers, desktop or laptop, older than 2 years, can be bought as described below. The machine must always be wiped by the IT-service and removed from our management system before handed over to the user. Failing to do so will in a short time make the machine useless for the user.
Mobile phone:
Mobile phones can be bought also with pricing according to the list below
- Equipment that is less than 1 year old: 80 percent of the original cost price
- Equipment that is between 1 and 2 years old: 50 percent of the original cost price
- Equipment that is between 2 and 3 years old: 20 percent of the original cost price
- Equipment that is 3 years or older: NOK. 500,-
All prices include VAT.
Section specific information
Please read the information from the section you are affiliated with.
Catalysis
Chemical Life Sciences (Bio3)
Electrochemistry
- The section is part of the Centre for material sciences and nanotechnology and located at 亚博娱乐官网_亚博pt手机客户端登录sparken (Gaustadalléen 21)
Environmental Sciences
Inorganic material chemistry (NAFUMA)
Inorganic material chemistry (NAFUMA)