Files in NVivo
The project file must be saved locally on the computer and not in a cloud service (OneDrive, iCloud, Dropbox), but this does not apply to files you import into the project.
If you are having trouble finding a folder you downloaded, check first, before you go to NVivo, if it is a compressed folder (.zip). If it is, you'll need to extract it first. Open the folder and select "Extract all." This will give you a regular copy of the folder that can be opened and imported into NVivo.
If you are having trouble finding other files when you need to import them into NVivo, you can check if the file format is supported, and if there are special instructions for importing the format you wish to import:
Sensitive data in NVivo
You can use NVivo on sensitive data when you are working with the program on a machine or in an environment that fulfills the requirements. Red data can be processed and stored on a laptop with a fully encrypted disk, encrypted memory stick, or encrypted external hard drive.
Educloud Research Platform is also a good alternative for processing and storing red data. NVivo is set up in NVivo. Read more and order a project in Educloud Research.
Black data can only be handled and stored in TSD. NVivo is installed in TSD. Read more and apply for a project in Services for sensitive data (TSD).
See the complete overview over requirements, classification, and where you can process and store green, yellow, red, and black data:
Transcription
Audio/video files can be imported into NVivo, but to access useful features such as text search and coding of text sequences, it is recommended to transcribe interviews (word for word). The UiO tool Autotekst works very well for transcription:
You can also transcribe yourself in NVivo or in a standard word processor such as Word and import the Word files into NVivo once the transcription is complete.
NVivo has its own transcription module, but it is an additional service that is not included in the UiO agreement.
Import in Program Kiosk
When you are working in VMware, you initially have access only to files that are stored in your home directory (M: drive), but you can also set up access to folders you have locally on the computer you are working at, including those you have linked to OneDrive. See how to set up access to your own files and OneDrive in the Program Kiosk, either the first time you open VMware for Program Kiosk, or at a later point.
For more, see Share Local Folders and Drives (vmware.com).
Coding
In NVivo, you can review your material and apply codes (keywords) to the text as you read. It is recommended to read through the material and code along the way, rather than defining the codes in advance. You can always change the names and merge codes later when you begin to see clear trends. It is also possible to organize the codes in a hierarchy. For more about coding, see NVivo's help pages:
Cases
Cases are people, places, organizations, events, or other entities that make up the units of analysis in your project and collect all the information about each individual unit. Not all projects need to use cases, but if you are interested in looking at aspects such as gender or age group in a group of people, it can be very useful. For more about cases, see NVivo's help pages:
Queries
Once you have coded your material, you can run queries to retrieve what has been coded, across all files. You can also use Queries to search for words that occur in your files, and much more. For more about queries, see NVivo's help pages:
Memos and annotations
NVivo offers several options for creating notes linked to the files you have imported.
Memos can be associated with a specific file or exist freely as a separate document. (Like a post-it note.) They can contain text, images, and tables and can be coded just like other files in NVivo.
Annotations are notes that are linked to specific parts of a file. (Similar to marginal notes.) You can annotate all file types, not just text.
For more about memos and annotations, see NVivo's help pages: