Access cards for employees

Who can obtain a card?

Everyone affiliated with UiO for more than three months must have a personal access card with name and photo. This applies to students, ph.d. graduates, employees and external employees.

• New employees are normally able to obtain a card on the first day of work.
• If you are an external employee, your manager in the unit you are affiliated with, must register you in Guest Registration (Greg).

How can I obtain a card?

• The card is issued at the UiO Card Centre in Kristian Ottosens hus at Blindern Campus.
• The Card Centre is open 10:00¨C13:00 all working days.
• You must attend in person.
• Remember to bring a valid ID (physical, not mobile apps):
  • Valid Norwegian bankcard with photo
  • Drivers license from the Nordic Countries (issued after 01.01.1998)
  • Passport
  • National ID cards (Norwegian and European)
  • Norwegian immigrant's passport and refugee travel document
• Your photo will be taken at the same time. Please note that the card system is locked and does not allow import of external photos, for example from UiO's online presentation of employees.
• Personal data are imported directly from UiO¡¯s salary and HR system, SAPDF?. In case of errors, contact your manager or local HR officer (Norwegian).
• You must choose a four-digit PIN code that is used together with the card after work hours in some buildings. Should you forget your PIN code or wish to change it, you must attend in person at the Card Centre.
• If you need to collect access card for employees outside of opening hours, send an email to kortsenteret@uio.no to arrange an appointment.
• All other enquiries about access cards should be directed to vaktalarm@admin.uio.no.

Where can I get access?

• The card automatically gives you access to buildings and areas associated with your department or unit.
• It's activated for use as an access card to buildings, zones and rooms that you are associated with.
• If you need additional access,  you must clear it with your administrative manager or the head of office in your unit, who will then have to inform vaktalarm@admin.uio.no. You cannot request additional access yourself.

Access to Oslo University Hospital's premises

Requests for access to Oslo University Hospital¡¯s premises must be made directly to them by e-mail or phone:

• Email: idkort@ous-hf.no
• Phone: 23 07 09 33 / 23 06 60 50 / 91 34 74 13
• Location: Room C3.1031, Sogn Arena, 3rd floor.
• Opening hours: Monday ¨C Friday: 08.00 ¨C 12.00

Access to Oslo Science Park

• Units with employees working in Oslo Science Park, ÑDz©ÓéÀÖ¹ÙÍø_ÑDz©ptÊÖ»ú¿Í»§¶ËµÇ¼sparken, must follow Oslo Science Parks¡¯s routines for registration of new employees and production of access cards. This is in addition to UiO access card.

Other card functions

Identification

• The cardholder¡¯s name and photo are on the front of the card.
• The card is personal. It's not allowed to lend it or otherwise transfer it to others.
• The card is valid as identification when you are in UiO's buildings.
• It must be presented to security personell upon request.
• You must wear the car visibly in areas where this is required.

Print, scan and copy documents

• See Printing at UiO

Library card for the University Library

• The card has a barcode that can be activated for the loan of books through the University Library. 
• See the University Library information about the lending card and activation of the Oria code.
• If you get a new card, this procedure must be repeated .

Free access to museums

Upon presentation of the access card, employees are granted free admission to The Historical Museum and The Natural History Museum.

Lost or damaged card

• If you lose your card, you must immediately notify the vaktalarm@admin.uio.no to bloch the card's access rights.
• If your card also functions as a library card, you must also notify the University Library.
• A new card will be issued free of charge when you meet in person at the Card Centre. Remember to bring a valid ID.
• If the card is found before a replacement card is issued, the card can be unblocked if you personally visit the Card Centre or the Security Operation Centre in Kristine Bonnevies hus. Remember to bring a valid ID!

Changing and renewing your card

• Changes to personal data must be registered in UiO¡¯s salary and HR system, SAPDF?, before the Card Centre can issue a new card.
• Personal data, like name and registered adress, are automatically collected from the National Population Register. You can check for updates in the Self-service portal (DF?).
• If the data in the Self-service portal is incorrect, contact your local HR officer (in Norwegian).
•  When your personal data are correctly registered in SAPDF?, go in person to the Card Centre to get a new card. Take your old card with you, as well as valid ID showing new personal data.

For administrative managers

If you are an administrative manager with the authority to request access to your premises and have:

• a new or external employee affiliated with UiO in need of access to buildings, zones and rooms
• an employee who cannot access buildings, zones and rooms with their access card
• an employee who needs additional access or access to different buildings, zones and rooms

Send an email to vaktalarm@admin.uio.no with the following information:

• Name and employee number
• Time period of affiliation with UiO
• Name of access level

External employees

The head of office or administrative leader must register external employees in Guest Registration (Greg). Guest Registration is UiO's service for administrating guests.

Keys

Keys to individual offices and similar are handled by each unit's administration. Please contact your closest manager for assistance.

Spring semester 2025 ¨C special arrangement for new students

UiO is trialling new methods for producing access cards. The IT Departement and the Estate Department is doing a pilot project where first-year students in the professional studies of medicine, law, and psychology starting at UiO in January 2025, should order their cards by submitting a photo through an online form and collect the cards at their respective locations. These students must follow the checklist in My Studies, not  cards by visiting the card centre, but 
Exchange students starting at UiO in January 2025 should follow the instructions provided in the information they receive via email.