Posten provides the Posten Signering service on behalf of the Digitalization Directorate. At UiO, Posten Signering is the preferred solution for digital signing of documents. UiO is registered as an entity in Posten Signering and pays for each document signed through the solution. Employees at UiO typically case handlers responsible for ensuring documents are signed, and others with a need, can gain access to this signature solution. Signers must log in via ID-porten, for example, using BankID.
If you need to collect personal information, such as national indentity number from the signing parties, we recommend using UiO's own service, Nettskjema. In Nettskjema, there are specific fields to collect national indentity numbers among other information, and the data is stored securely. We discourage collecting national indentity number and other personal information via email. You can either create a new web form or reuse one from previous collections. Posten Signering requires the collection of names, phone numbers, email addresses, and national indentity numbers from those who will sign.
→Learn more about using national indentity numbers for identification, including guidance on when to use them for identifying individuals who will sign documents electronically.
Note: Posten Signering should be used when a digital signature is needed from individuals with a Norwegian ID and birth number. Signatures from individuals without a Norwegian ID and birth number can be collected using the Yousign solution. More about Yousign at UiO.
Steps to prepare for using Posten Signering :
- Ensure that you as a case handler have access to Posten Signering. Make sure you have access well in advance of when the signing is required. Request access preferably a week before the solution is used for the first time.
Order access to Posten Signering (Norwegian)
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Ensure the document is ready for signing and that it is in PDF format. Determine who will sign it. Note that documents uploaded into Posten Signering have a size limit of 10 MB.
- Collect personal information from those who will sign by asking them to register their details in a web form you have created. They need to register their name, email address, phone number, and national indentity number. The signer must be able to identify themselves through ID-porten, for example, using BankID
Log on Posten Signering (select lantuage to the top right)
- Select Send document for signing and follow Posten's user guide when performing the steps below.
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Upload the document to be signed and enter the personal information of those who will sign. This information is obtained from Nettskjema (step 3) or another secure method that makes it accessible to the case handler.
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Once the above information is registered into Posten Signering, the signers will receive an automated notification that they need to sign. They must log in via ID-porten to complete the signing.
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Once signing is done by all parties, a signed version of the document will be stored in Posten Signering. The document will be deleted from Posten Signering after 40 days. The case handler must ensure to download the signed document before it is automatically deleted.
Read more about how you can verify the validity of signatures in documents (Norwegian).
Questions, support inquiries, and other communications regarding digital signatures at UiO can be sent to digital-signatur@uio.no
Note: Posten Signering should be used for digital signatures from individuals with a Norwegian ID and national indentity number. Signatures from individuals without a Norwegian ID and national indentity number can be obtained via the Yousign solution. More about Yousign at UiO.