Get started with bookings

Set up your core, instruments and/or services

To get your core ready to be used in BookitLab, follow the steps below.

1. Set the necessary information about your core
2. Registrer instruments and / or services.
3. Set up "price sheet"
4. Set "instrument price category" for each; 
   • instrument ("Resource" tab of "Instrument Settings" page) and / or 
   • service (on "Request Settings" tab of editing page of "Request Type")
5. For instruments, it is recommended to configure diverse settings for booking and add information about the instruments, for example where it is located, description of the instrument, etc. It is also possible to upload relevant documents.

If several instruments are at the same price to rent / use, it would be more efficient to reverse the order; first define / set up ?Instrument price category? (step 3), then ?Price sheet? (step 2), and finally instruments and / or services (step 1).

To limit access to core and its instruments/services to only approved users 

It is recommended to make the core and its instruments and services visible to all BookitLab users. However, it is possible to limit access to your core by following these steps. This can be useful if the core is still in the setup phase.

1. Enable access request:
   1. Click the Edit Core button on the Core's Dashboard and navigate to the Core Settings page. 
   2. Select the Allowed User/User groups/Institutes tab the left side in the main content area. 
   3. Check the Expose Services and Instruments in This Group to Users from Specific Org Units and University Only checkbox. Then, check the Allow users to request registration to this Core checkbox. In the Email registration request to field, enter your email address to receive access requests for your core. Fill in the other fields as needed (not mandatory).
2. Users send a request.
   • If you already know who should be added to the list of allowed users, you can add them by clicking the Add New Core Registration button ("+"-button) above the table.
3. Core admin approves or rejects the request:
   1. Navigate to the Allowed User/User groups/Institutes tab on the core's editing page.
   2. Click the three-dot icon in the Action column of the added user in the table, then click the Edit button and approve or decline users with Pending status.

If you do not complete step 1.3 (i.e., if the Allow users to request registration to the core toggle is turned off), the core is completely hidden from:

• The Core selection page where users can choose one or more cores. 
• Public View (an overview of available instruments and services that can be booked or ordered via BookitLab UiO without logging in), even if the OPEN TO PUBLIC field is set to "yes" on the core's Landing Page Details tab.