Invite to a meeting and reserve meeting room in Outlook Web Mail

1. Click on a New event in the upper left of the screen.
   
   
2. Add a title to the event.
3. Invite attendees who have to attend the meeting, and  who is optional to participate.
4. Should the meeting be physically or online?
   • For online meetings, you can choose between Teams and Zoom.
5. Then select the date of the event, and then start time and end time for the event (meeting). Possibly if the event takes All day.
   • If it is difficult to find a meeting time where everyone can, click Find a time and OWA shows three possible meeting times. If necessary, you can use the Scheduling Assistant.
6. If meeting rooms are to be reserved, you can Search for a room or place or you can use Browse with Room Finder. Here you can also say that the event requires physical attendance.
7. If this is a call to a series of meetings, click on Do regularly.
8. Write some information about the event, possibly an agenda for the meeting. Avoid attaching files, as much as possible use links to files stored in Sharepoint or Vortex.

See when participants have free time

Use the Scheduling assistant to find free time.

White fields are free time. Gray areas are busy time.